PRINCE2® Portfolio Management Foundation and Practitioner (formerly MoP)

PRINCE2 Portfolio Management (formerly MoP) provides advice and examples of how to apply principles, practices, and techniques that together enable the most effective balance of organisational change and business as usual. Delivered by fully accredited trainers and industry leading experts with extensive experience of portfolio management, the course engages with the students to ensure that theory is embedded and delegates feel confident in the practical application of PRINCE2 Portfolio Management.

Prerequisites

Whilst there are no mandatory prerequisites for the foundation part of this course, a working knowledge of basic projects and programme practices, including familiarity with common terminology, governance structures and delivery approaches would be highly beneficial.

Delegates can attend the practitioner part of the course must have passed the foundation exam before they can take the practitioner exam. Both exams can be arranged for after

Target Audience

The qualification is aimed at those involved in a range of formal and informal portfolio management roles encompassing investment decision making, project and programme delivery, and benefits realisation.

It is relevant to all those involved in the selection and delivery of business change initiatives including:

• Members of management boards and Directors of Change
• Senior Responsible Owners (SROs)
• Portfolio, Programme, Project, Business Change, and Benefits Managers
• Business Case writers and project appraisers.

The objective of the course is to prepare students for both the Foundation and Practitioner level examinations. To confirm understanding of the PRINCE2 Portfolio Management principles, cycles, practices, techniques, roles and documentation. This will enable them to work as an informed member of a Portfolio Office or in a range of Portfolio Management roles.

Specifically, they will know and understand the:

• Scope and objectives of portfolio management and how it differs from programme and project management
• Benefits from applying portfolio management
• Context within which it operates
• Principles upon which successful portfolio management is based
• Approaches to implementation, the factors to consider in maintaining progress, and how to assess the success of portfolio management
• Purposes of the portfolio management definition and delivery cycles and their component practices, and relevant techniques applicable to each practice
• Purpose and key content of the major portfolio documents
• Scope of key portfolio management roles

A successful Practitioner delegate should be able to effectively apply and understand how to tailor PRINCE2 Portfolio Management effectively. And, with suitable support, be able to advise on the implementation of appropriate practices, techniques, and apply the method to a live portfolio. Specifically, candidates should be able to demonstrate their ability to:

• Define the business case to get senior management approval for portfolio management
• Plan the implementation of portfolio management
• Select and adapt the principles, practices and techniques to suit different organisational environments
• Evaluate examples of PRINCE2 Portfolio Management information (including documents and role descriptions)
• Analyse the solutions adopted in relation to a given scenario

Module 1 Overview

• The definitions of portfolio and portfolio management
• The portfolio management model and the relationship between the principles, cycles, practices and relevant techniques
• The differences between portfolios and portfolio management on the one hand, and projects/project management and programmes/programme management on the other
• The local circumstances that will affect how the principles and practices will be adapted and how cost-effective approaches can be adopted
• The objectives and benefits of portfolio management

Module 2 Implement, sustain and measure

• The three broad approaches to implementing portfolio management; when each approach to implementation is most relevant, the advantages of planned approaches to implementation
• The benefits of assessing the impact of portfolio management
• Seven steps (and their benefits) in a staged implementation of portfolio management
• The factors to consider in sustaining progress
• Approaches to assessing portfolio management maturity

Module 3 Strategic and organizational context

The 6 key functions/activities that portfolio management needs to coordinate with to achieve strategic objectives

Identify how portfolio management can:

• Coordinate with Business-as-Usual, strategic planning, resource allocation and budgeting, project and programme management, performance management to deliver strategic objectives
• Support effective corporate governance

Module 4 Portfolio management principles

The 5 principles upon which effective portfolio management is based

• Senior management commitment
• Governance alignment
• Strategy alignment
• Portfolio office
• Energised change culture

Module 5 Portfolio definition cycle

The portfolio definition practices:

• Understand
• Categorize
• Prioritize
• Balance
• Plan

Understand the terms and concepts relating to the portfolio definition cycle.

The techniques of:

• Three-point estimating and reference class forecasting
• Driver-based strategic contribution analysis
• Multi-criteria analysis
• Decision conferencing
• Clear line of sight

What is involved and the keys to success.

Module 6 Portfolio delivery cycle

The portfolio delivery practices:

• Management control
• Benefits management
• Financial management
• Risk management
• Stakeholder engagement
• Organizational governance
• Resource management

The techniques of:

• Management by exception
• One version of the truth
• Staged release of funding
• Clear line of sight reporting
• Champion-challenger model

What is involved, the main elements, and keys to success.

Module 7 Roles and documentation

• The purposes and responsibilities of the main portfolio management roles identified in PRINCE2 Portfolio Management
• The purposes of the main portfolio management documentation

Module 8 Practitioner Examination Overview

• An overview of the Practitioner exam - length, number and type of questions, etc

Module 9 Implement, sustain and measure

• Identify appropriate approaches when implementing, sustaining, and measuring portfolio management for a given scenario
• Analyse whether recommended approaches to implementing, sustaining, and measuring portfolio management have been undertaken appropriately in the context of a given scenario, with reasons

Module 10 Portfolio definition cycle

• Apply and tailor the practices and techniques of the portfolio definition cycle to a scenario
• Identify appropriate practices and techniques within the portfolio definition cycle
• Identify, analyse and distinguish between appropriate and inappropriate application of portfolio definition practices and techniques to a scenario

Module 11 Portfolio delivery cycle

• Apply and tailor the practices, techniques and responsibilities of the portfolio delivery cycle to a scenario
• Identify appropriate practices and techniques within the portfolio delivery cycle
• Identify, analyse and distinguish between appropriate and inappropriate application of portfolio delivery practices to a scenario
• Analyse whether the approaches adopted are appropriate, with reasons, in a given scenario

Module 12 Roles and documentation

• Apply and tailor PRINCE2 Portfolio Management to a scenario.
• Identify appropriate application of the main portfolio management roles.
• Identify, analyse and distinguish between appropriate and inappropriate application of the syllabus area to a scenario.
• Analyse whether, the specified roles have been involved appropriately, with reasons
• Identify appropriate information, using typical contents, for inclusion in the relevant portfolio documentation
• Analyse whether the portfolio documentation is fit for purpose, with reason

Additional work will be required during evenings consisting of consolidation reading and a mock examination. This evening work is an integral part of the course and delegates should expect to spend 2 hours each evening on these activities.

Examinations

PeopleCert exams take place remotely via PeopleCert Online Proctoring. You will be required to download and install ExamShield and conduct a compatibility test prior to sitting the exam. We strongly recommend you do not leave this until just before your exam time slot.

Exam slots are available 24/7 and learners need to be pre-book an exam time with the proctoring service. After purchase you will receive information on how to book your exams at a date and time convenient to you. Although your exam vouchers are valid for 12-months we strongly recommend you do not leave it too long after your course to sit them. If you wanted to schedule them for the same week as tuition, please note that foundation course instruction completes at around 4.30pm on the third day of your course and practitioner course instruction completes around 4.30pm on the final day of your course. Therefore, please ensure any exams are scheduled at least an hour after those times.

Once an exam slot is booked you can amend the date/time providing it’s within the voucher expiration date. Please note that if you change a booked exam slot within 48 hours of the time booked PeopleCert will charge an admin fee.

The foundation exam consists of:

• 50 multiple choice questions
• 40 minutes
• Closed-book
• Candidates require a minimum of 25 correct answers (50%) to pass.

The practitioner exam consists of:

• 80 multiple choice questions
• 3 hours
• open-book
• Candidates require a minimum of 40 correct answers (50%) to pass.

Exam Proof of Identification

PeopleCert require that candidates provide Photo ID with a valid signature e.g. driving license, passport or named work ID badges prior to sitting their exam. Failure to produce this ID will result in their exam results being withheld until proof of ID is provided. Please note that if proof is not provided within 40 days, candidate's exam results will be null and void and a re-sit would be required.

Reasonable Adjustments Policy

The exam provider allows additional time for candidates who have a disability or whose native language differs to that of the examination paper. Ful details and how to apply can be found here https://www.qa.com/legal-privacy/reasonable-adjustments-exam-guidance/. At least two weeks' notice will be required for processing this request. Delegates failing to advise QA and provide evidence when requested, may not be allowed the additional support offered via the policy. QA Exam Administration can be contacted by email exam.admin@qa.com or by phone +44(0)1793 696162.

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