This course will guide delegates step by step through the minute taking process, equipping them with ideas for successful preparation, listening, analysis and note-making. The event is highly participative and provides an opportunity for every delegate to take notes in an agreed format.

From formal AGMs to weekly staff gatherings, as a minute taker you will be expected to provide an accurate record of meetings to ensure that the right amount of detail for follow up decisions is recorded - as well as a clear summary for future action and reflection.

Target Audience:

You will benefit from this course if you are expected to take accurate and professionally produced notes or minutes.

At the end of this course you will be able to:

  • list what you need to do to prepare for meetings prior to, during and after the event
  • state the role and responsibilities of a chairperson
  • demonstrate setting a well structured agenda
  • state common obstacles to effective listening and demonstrate your own listening skills
  • identify a method of note-taking that suits your preferred style
  • select the important and relevant points from a discussion
  • state agreed accepted conventions for the format of minutes
  • produce an accurate set of minutes, clearly and concisely.
  • The meeting - what you should do before, during and after.
  • The role and responsibilities of a chairperson.
  • Styles of agenda.
  • Setting the agenda.
  • Barriers to listening.
  • Listening and summarising a conversation.
  • Using subject and viewpoint.
  • Methods and style for taking notes.
  • Simplifying expressions and editing redundant expressions.
  • Styles of minutes.
  • Sections of minutes.
  • Recording decisions and actions.
  • Practising minute taking.